Terms & Conditions

By accessing northfieldbooks.com, submitting a manuscript, or purchasing services from NORTH FIELD BOOKS Publishing (“Northfield,” “we,” “us,” or “our”), you agree to these Terms & Conditions.

If you are entering into an engagement on behalf of a company or other entity, you confirm that you have authority to bind that entity. If you do not agree to these terms, please do not use this site or purchase our services.

A signed statement of work, proposal, or publishing agreement may include additional project-specific terms. Where those documents conflict with this page, the signed agreement controls for that project.

Northfield provides professional publishing services that may include manuscript evaluation, developmental and line editing, ghostwriting or co-authorship support, cover and interior design, ebook and audiobook production, catalog registration, distribution setup, and launch support.

The exact scope, deliverables, timeline, and fees for your project will be set out in a written proposal or statement of work before work begins. We do not guarantee literary awards, bestseller status, specific sales volume, or media coverage.

Manuscript acceptance for board review does not create an obligation to publish. Publication and production commence only after mutual written confirmation and, where applicable, receipt of the agreed deposit or payment.

NORTH FIELD BOOKS Publishing provides ebook editing, publishing, and author support services. Payments for eligible projects are processed through Avicenna Publishing, which acts as the merchant of record for the transaction.

When you complete a purchase, Avicenna Publishing may appear at checkout, on your receipt, or on your bank or card statement.

Before you pay, you will receive the relevant order details, a description of the agreed services, and the total price. For questions about billing, refunds, or your purchase, please contact support@northfieldbooks.com.

Unless otherwise stated in your agreement, invoices are due upon receipt. Late payment may pause production until the account is current. We are committed to a transparent, professional experience throughout your publishing journey.

Because editorial and design work is customized, refund eligibility depends on how much of the agreed scope has already been completed.

If you cancel before substantive work begins, we will refund unused prepaid fees less any non-recoverable third-party costs already incurred (for example, ISBN assignment, sample printing, or voice casting deposits), subject to your written agreement.

Once developmental editing, design, or production milestones have started, fees for completed milestones are non-refundable. Unused future milestones may be refunded or credited at our discretion, less a reasonable administrative fee if stated in your agreement.

Schedule changes requested by the author may extend the production timeline. Material scope changes may require a revised quote before work continues.

You retain copyright in your original manuscript and final work, including dramatic, film, translation, and other subsidiary rights, unless a separate written agreement expressly states otherwise.

Northfield does not claim ownership of your copyright. You grant us a limited license to edit, design, produce, distribute, market, and publicly display the work as needed to perform the contracted services and to promote the title and our catalog.

Upon completion and full payment, you receive the production master files specified in your agreement (which may include print-ready PDFs, validated EPUBs, and audio masters). Third-party licensed assets (fonts, stock imagery, or music) remain subject to their original license terms.

Northfield retains ownership of our proprietary processes, templates, tools, house styles, and website content. You may not copy or reuse our internal systems, proposals, or non-public materials without written permission.

We will not send a title to press, or release a final digital or audio edition, without your written approval of the agreed final files, unless your agreement expressly authorizes us to proceed after a stated review period with no response.

You are responsible for reviewing proofs carefully and providing timely feedback. Delays in author approvals may extend the published timeline.

You confirm that the manuscript and any materials you supply are original or properly licensed, do not infringe third-party rights, and are not defamatory, unlawful, or knowingly false. You agree to indemnify Northfield against claims arising from content you provided.

Submissions shared through our intake form or email are reviewed under confidentiality expectations appropriate to an acquisitions process. We will not publish or distribute your unpublished manuscript except as needed to evaluate it or as later agreed in writing.

A submission does not create a publishing contract. Our Acquisitions Board typically responds within five to seven business days, though volume and complexity may affect timing.

Please keep a complete copy of everything you submit. We are not obligated to return physical materials.

Where distribution and retail placement are included, we facilitate availability through wholesale and retail channels available to the program you selected. Retailer acceptance, discoverability, and ongoing shelf presence are not guaranteed.

Royalty or net-proceeds reporting, if applicable to your agreement, will be provided on the schedule stated in that agreement. Figures reflect distributor and retailer reports available to us and may be adjusted for returns, chargebacks, or corrections.

Platform fees, printing costs, shipping, taxes, and other pass-through costs may be deducted as described in your agreement. We do not apply undisclosed “marketing deductions” beyond what your written terms specify.

Production timelines—including our typical six-to-nine-month path from acquisition to distribution—are estimates based on timely author feedback, complete source materials, and normal third-party processing.

We are not liable for delays caused by events beyond our reasonable control, including retailer outages, printer or distributor disruptions, shipping interruptions, illness, natural disasters, labor disputes, or changes in law.

You may browse this site for lawful, personal, or professional purposes related to evaluating our services. You may not attempt to disrupt the site, scrape it in a way that impairs performance, misuse forms, or introduce malware.

Content on this website—including copy, branding, layout, and imagery—is protected by intellectual property laws. You may not reproduce it for commercial use without permission, except for fair personal reference or sharing links to public pages.

External links are provided for convenience. We are not responsible for third-party sites or their policies.

We collect contact and project information you provide so we can evaluate submissions, deliver services, and respond to inquiries. Billing for eligible purchases may be handled by Avicenna Publishing as merchant of record.

Transactional messages related to your project or purchase are part of the service. For general questions, contact support@northfieldbooks.com.

Do not submit sensitive personal data that is unrelated to your publishing project through public forms.

Services and website content are provided on an “as available” basis. To the fullest extent permitted by law, Northfield disclaims warranties not expressly stated in a signed agreement, including implied warranties of merchantability or fitness for a particular purpose.

To the fullest extent permitted by law, Northfield’s total liability arising from your use of the site or a services engagement is limited to the fees you paid to us for the specific project giving rise to the claim in the twelve months before the claim.

We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, lost opportunities, or reputational harm, even if advised of the possibility of such damages.

These terms are governed by the laws of the State of IL, United States, without regard to conflict-of-law principles, except where mandatory consumer protections in your jurisdiction apply.

Courts located in Chicago, IL shall have exclusive jurisdiction over disputes arising from these terms or your engagement with Northfield, unless your signed agreement specifies another venue.

We may update these Terms & Conditions from time to time. The “Last updated” date at the top of this page reflects the latest revision.

Material changes will apply prospectively. Continued use of the website after an update constitutes acceptance of the revised terms. Active publishing agreements remain governed by the version in effect when those agreements were signed, unless both parties agree otherwise in writing.

NORTH FIELD BOOKS Publishing · 200 E Randolph St, Chicago, IL 60601

Email: support@northfieldbooks.com

For billing questions related to checkout processed by Avicenna Publishing, include your order or receipt reference so we can assist promptly.